Condominium Manager

About the Role Our client, a well-established private condominium estate in Singapore, is looking for an experienced Condominium Manager to take full operational, administrative, and financial accountability for the estate. The Condominium Manager leads a team covering administration, property, and technical functions, and works closely with the estate's Management Council to keep the estate well run, compliant, and responsive to residents. Key Responsibilities -Operations and Financial Management -Oversee day to day operations across all common areas and estate facilities. -Prepare and manage the annual maintenance fee and sinking fund budgets, and present these to Council for approval. -Initiate, call, and evaluate tenders and quotations for contracts and ad hoc works, subject to Council approval. -Verify invoices against approved quotations and confirmed work before authorising payment. -Manage maintenance fee collection in line with the estate's Arrears Recovery SOP. -Review contract specifications and vendor performance on an ongoing basis. -Track expenses against approved budgets throughout the year, and flag variances early to avoid running into deficits. -Assess whether vendor quotations and contract pricing are reasonable, drawing on current market knowledge across cleaning, landscaping, security, and technical services. -Identify opportunities for cost savings and process improvements, including the adoption of new tools or technology where useful. -Governance, Compliance, and Council Relations -Enforce by-laws, rules, and regulations consistently, and mediate resident disputes where required. -Prepare agendas and minutes, and attend all Council meetings, AGMs, EGMs, and relevant contractor meetings. -Submit statutory reports, regulatory returns, and project documentation on schedule. -Prepare and circulate estate notices and formal communications to residents. -Respond to after-hours emergency calls, assess the situation, and direct the appropriate response. Staff Leadership and Development -Lead and coordinate the estate team, comprising the Admin Assistant, Property Officer, Technical Officer, and Security personnel. -Conduct formal annual appraisals for all direct reports and submit appraisal summaries to Council. -Onboard new staff with a structured induction covering by-laws, SOPs, and emergency procedures. -Identify training and competency gaps annually, and coordinate relevant training with the Managing Agent. -Run regular team briefings to communicate Council priorities and operational updates. -Understand the day to day demands of each direct report's role well enough to guide, coach, and step in where needed, rather than managing purely on reported output. -Address performance concerns promptly and constructively, and escalate formal disciplinary matters to Council where needed. What We're Looking For -Qualifications and Experience -Diploma in Estate Management, Building Services Engineering, Facilities Management, or a related field. -At least 2 to 5 years of experience in condominium, estate, or property management in Singapore. -Demonstrated experience managing a team of full-time staff, ideally across administrative, property, and technical functions. -Track record of managing budgets, vendor contracts, and tender processes. -Proven ability to manage expenses against budget and keep the estate's accounts on track, avoiding deficits. -Sound industry knowledge of vendor and contractor pricing, sufficient to judge whether quotations are reasonable. Regulatory Knowledge -Working knowledge of the Building Maintenance and Strata Management Act (BMSMA) and BCA's Strata Management Guides. -Familiarity with AGM and EGM procedures and statutory reporting requirements for MCSTs. -Understanding of by-law enforcement and dispute resolution within a strata environment. -Technical Skills -Proficient in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace (Docs, Sheets, Slides, Forms). -Comfortable working with resident management platforms such as iCondo, or equivalent systems. -Confident preparing budgets, dashboards, and management reports. -Personality Traits -Calm and level-headed under pressure, particularly for after-hours emergencies. -Fair and even-handed when mediating between residents or enforcing by-laws. -Financially disciplined, with an instinct for keeping records and spending accountable. -Self-directed, taking ownership of issues rather than waiting to be instructed. What we offer -A competitive salary that commensurates with experience -Annual Wage Supplement, subject to KPI achievement -Annual leave, medical benefits, and insurance coverage in line with industry standards -Compassionate leave provisions for bereavement or critical illness Employer questions -Your application will include the following questions: -Which of the following statements best describes your right to work in Singapore? -What's your expected monthly basic salary? -Which of the following types of qualifications do you have? -How many years' experience do you have as a Condominium Manager? -How many years of residential property management experience do you have? -Do you have experience preparing and submitting tenders? -Have you worked in a role where you were responsible for budget management & forecasting? -Have you worked in a role where you were responsible for vendor management? ⚠️Report this job advert Be careful Don’t provide your bank or credit card details when applying for jobs. 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